The Judge of the Dead now just a few weeks away (touch wood)

Today I got CreateSpace to send me a proof of The Judge of the Dead. Supposedly it will arrive Wednesday. I doubt the cover will cut the mustard. More of that later. That’s now the only doubt I have over publishing on my intended date of 11 August. If I can pull the trigger before then it could be even earlier.

I did manage to get the cover done before the 4th July deadline but of course it wasn’t hassle-free, me not being an Adobe dude. I couldn’t work out how to export the cover as a single-page pdf; it kept saving it as 3 files: back cover, spine, front cover. Fortunately Bob Levine on the Adobe forums came to the rescue. There’s an option on one of the menus to save as a ‘spread’. I uploaded the file to CS and it was accepted. Job done.

A couple of people on the CreateSpace forums are similarly helpful, namely ‘Walton’ and ‘Lighthouse24’. They seem to operate as a deadly duo, fighting incompetence on every street corner in CreateSpace City. I had a horrendous time using the CreateSpace pre-formatted Word templates, which I’m sure had some kind of hidden section break messing up all the formatting. Anyway, eventually I abandoned the template, building up replicas using the same settings on blank documents, eventually producing my front matter (title page, copyright page, dedication, blank pages where appropriate e.g. to keep page 1 of the manuscript as a recto page, not verso). Word for Mac 2008 was creating multiple pdfs but Lighthouse24 came to the rescue, advising that multiple pdfs could be merged together using certain software. For me that meant Preview on my MacBook. Sure enough, with the help of one of those invaluable webpages you somehow just seem to sniff out (see link below – only useful for people running ‘big cats’ OSX on older Macs)…

http://macintoshhowto.com/pdf/how-to-merge-pdf-files-with-preview-in-leopard.html

…I managed to merge my front matter, back matter, and 331-page manuscript into a 338-page pdf ready for upload to CreateSpace. It was accepted. Job done. Not quite.

It’s reasonable to expect to go through one last time looking at punctuation, re-running spellcheck, that sort of thing, but when I started all this I never really expected to learn about type-setting. I had read a blog post from a woman who claimed to have gone through her manuscript and made little rewrites where there was too much space between words. I dismissed it at the time, thinking it was just nuts to be doing that, but when I came to my finalfinalfinalfinal read-through, I noticed that Word does vary the space between words as a result of justifying text to the left and right margins. Having already spent almost a week going through the MS expanding or condensing the spacing on pages and paragraphs by as little as 0.1 points, I was really not enamoured with the idea of doing another major exercise to combat wide gaps between words, but it is obvious at times (even more so when you are aware of the issue, like you are now) so I decided if a job’s worth doing, it’s worth doing properly…

I spent a couple of days fixing this up as best I could. There is a secret to it, and here it is…

A line of text is likely to have wider gaps the longer the first word is on the following line. For example, if the first word on the following line is ‘unambitious’, that’s an 11-character word that the first line can’t host without it rolling onto the next line. If the first line had space at the end for a 3- or 4-letter word, the gaps between words on that line might not look that bad, as Word only has to spread out the shortfall of 3 or 4 letters’ worth of space over the rest of the line. However, if the first line could have hosted a 9-letter word, say ‘ambitious’, but can’t fit in ‘unambitious’, that’s a lot of space to spread out over the rest of the line; the gaps between words will be pretty obvious.

I decided that I would review any line of text that began with a word 10 or more letters long, in conjunction with the preceding line. There is really no option but to rewrite sentences, so I did, substituting a longer word for a shorter, or vice versa, or rewrote phrases, or even entire sentences. When doing this is it is important not to change the number of lines in the paragraph, because that risks creating new widows and orphans, thus the prospect of having to go through the entire MS all over again doing another sweep for widows and orphans: a nightmare scenario. Anyway, I would say there were 1-4 rewrites per chapter, which over 25 chapters means less than 100 minor rewrites. It’s not too bad; it just feels like the tail wagging the dog, having to edit the manuscript due to type-setting issues. The blank spaces control which words I can write. Sounds crazy doesn’t it? Looking at it positively, that’s up to 100 sentences that I had the chance to tighten up before the book hits the shelves. That’s the way to think about it.

Of course the >10-letter word cut-off means I didn’t catch the 9-letter worders, or the 8-letter ones, but there’s only so much you can realistically do. The type-setting might look a bit odd from time to time but it shouldn’t take over the writing process.

That still wasn’t the end. The fly in the ointment was that my CreateSpace manuscript was different to my ebook one. I had tried to adjust both in real-time by juxtaposing the two files, but inevitably I missed a few adjustments so had to go through the two files trying to identify where they were different.

Finally I ended up with two files containing exactly the same story, word for word, even if the formats are different depending on the requirements of CreateSpace or KDP (Kindle Direct Publishing). I converted them to pdfs with my new pdf wizard’s spells, loaded them to the relevant Amazon websites, and got the thumbs up. My interior files are done. That’s it. No more.

My only concern now is the paperback cover. I had a message back from CS saying it could be printed, but that some part of the image was at a resolution of less than the recommended 300 dpi (dots per inch), thus it could be blurry or pixellated. Blurry should be fine, even possibly quite cool. Pixellated would be dreadful, and require re-designing the cover, at which point I would just scream and hand it over, with some money, to someone else to do. I’ve really had enough with messing around with graphic design programs. Not my bag.

I could do the big ‘cover reveal’ thing, get some marketing energy going, but I don’t want to jinx it. I’ll wait for the proof to come in the post. If the cover’s okay, it’ll be time to set the publishing date, set the price, make it available for pre-order, and start the fanfares. What I really want to start talking about on here is characters, plot, themes, the writing, not publishing mechanics and lists of problems encountered and how they were resolved. But I said months ago when I started this blog that it would be altruistic to an extent, logging the journey so that others that follow might have some materials to help them light their own way. That altruistic element has probably just come to an end. I feel like Doctor Frankenstein, spending months explaining how I built my monster. You’re probably not interested. You just want to see the bloody thing. Hopefully in the next 24 days I can unleash him on an unsuspecting world…

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A roller-coaster week – formatting my MS for CreateSpace

This has been a real week of ups and downs, but at least I haven’t done an Alton Towers. It’s been a cycle of problem identification, solution, exaltation, smug complacency, and problem identification…

A real psychological barrier was overcome when I justified the text to both left and right margins. At the touch of a button  (or many touches, as thinking about it I may have done it chapter by chapter, even section by section) the manuscript suddenly looked like a novel, all evenly aligned along the right margins. I take back what I said on the previous post about not caring about indentations to the right margin. It looks a whole lot cleaner when justified.

At this stage I thought I was well on the way toward my target of having a finished document that I could load onto the CreateSpace website today. Ah.

Hoping to avoid potential problems with document size and formatting I downloaded a Word template 8in by 5in (paperback size) and dumped my MS into it. Easy. Nope. There were the page numbers, sitting there at the foot of the pages, right in front of my eyes. But when I went to print preview they’d gone. Except sometimes when I went to print preview they were there. Glitchy software. I messed about for hours with the settings and then decided to try to create a pdf. It fell over at page 3. At this point I decided to abandon the template and create a new blank file, mirroring the template’s margin/header/footer/etc settings but NOT using the template’s section breaks as I suspect it was these causing at least part of the problem. I decided the missing page numbers and pdf fallover could be a Mac-Windows thing so asked my stepdad to see if he could do it on his Windows machine. Yes, the page numbers were there and it dumped the whole MS into a pdf with no problem. I’m hoping this problem is now gone, as long as I go to the library and use one of their Windows machines to create my pdf. Anyone reading this who wants to make their own pdf for CreateSpace, I would avoid Word for Mac 2008 like the plague. I would also be very wary about using CreateSpace’s templates unless you are absolutely comfortable with inserting and deleting section breaks, as this seems to screw the formatting up.

At this stage I decided to hope for the best and press on, with the aim of eradicating widows and orphans, those single lines at the top or bottom of a page caused by paragraphs not magically ending or starting pages. Two lines of text seems to be acceptable but not one.

A couple of net resources proved useful. The CreateSpace community forum heavily features someone called Walton (Mendelson), clearly passionate and knowledgeable about all things print setting related. His Build Your Book pdf should be easy enough to find, although some of his answers on CS can be overly complex for those who just want a simple question answered simply.

Another useful source was a document produced by (someone at?) Tufts Uni in the US. Here it is (my alias):

wfm8charspacingadjs

That document explains how to get rid of these single lines by condensing or expanding the space between characters, down to 0.1 points (to give some idea of that scale my line height is set to 15 points). It doesn’t sound much but is very effective. However it is time-consuming. I reckon it took me about 1.5 days to finish my MS.

I say finish. Re-setting many areas of text means all the punctuation has moved around, so the original sweep through looking for colons and semi-colons at the end of lines (frowned upon) had to be reprised. I also took the opportunity to go back through and look at my treatment of dashes and hyphens, and colons and semi-colons, to see if sometimes just a comma would suffice. I also put in the old ‘* * *’ asterisms (I think they’re called?), used to denote section breaks on the last or first line of a page. I’m not sure how acceptable these are on first lines, but I think I’ll run with them. I can find them in novels. In fact, dispiritingly, I can find quite a few widows and orphans in novels too, so maybe I should have left these as they were. Still, I’ve started so I’ll finish…

That’s where I got to as of Friday night. I was looking in a really good position, but then started to have doubts about my condensing and expanding of text. Without thinking, I’d paired up pages 1 & 2, 3 & 4 etc, when in fact page 1 will be on the right on its own, and the first (double-page) ‘spread’ will be pages 2 & 3. Well I hadn’t written down what I’d done page by page so I started going through from the beginning again. Sometimes I’d condensed on one page but expanded on the other, sometimes by up to 0.3 points (+/-). I lost confidence and decided that, unless it was critical, 0.1 (+/-) should be the max adjustment. So it was that yesterday afternoon I began the exercise all over again. If I couldn’t use the spacing method I would simply make little rewrites, to add words to force a line into the next, or remove words until a line disappeared. Adding is harder. Removing is easy enough. Even in a heavily edited manuscript you can find a word or two of fluff to get rid of, or use a shorter word for a longer one.

So that’s where I am right now, 2/3rds of the way through what will hopefully be the (almost) last piece of editing-formatting. I won’t get it done tonight so will run into tomorrow. I really need to get it done and dusted in the next few days as I want to finish my paperback cover by next weekend, when I go on holiday. In order to finish the cover I need the spine width, and I won’t be able to calculate that until I know the number of pages, which I won’t know until I’ve finished the editing-formatting process.

A big week lies ahead. Better get back to it…

First steps taken in process of self-publishing with KDP (Kindle Direct Publishing)

After putting this project aside for several months so I could focus on finishing my degree, I’ve been back on the case for a couple of days and have actually started the process now, rather than just talk about doing it.

The first thing I did was sign up with KDP on their website. I suspect the hardest step in this entire process will prove to be reading the terms and conditions, but I survived to tell the tale. God knows what I’ve signed up to though.

The next thing to do was complete some online documentation for the IRS (the US equivalent of what – in the UK – used to be called the Inland Revenue), in order that they don’t deduct tax at source should anyone ever deign (dare?) to purchase a copy of my book in e-format. I’ve read some horror stories with regard to this part of the process, and was not looking forward to trying to read the instructions on Karen Inglis’s website, but it all seems to be very simple now and I completed it in about 5 minutes, so I won’t link to Karen’s site, kind as it was of her to spend the time blogging about it for other people’s (non-US residents’) benefit.

The next stage was to re-format my manuscript and I’ll go through my thoughts on this next, so if you’re not interested in the detail look away now. Not for today the cutting political observation (Armando Iannucci has got nothing on me, let’s face it), or impassioned defence of Sepp Blatter’s work at FIFA, after all this blog was supposed to be about the self-publishing process…

My manuscript was initially formatted in the style expected by (UK) literary agents, according to information I gleaned from places like the Writers’ and Artists’ Yearbook, and possibly via various web-sites.

The first stage of re-formatting (if following the helpful and free-downloadable ‘Building Your Book for Kindle’ guide on the KDP website) is to ensure that paragraph indents are made via Word’s formatting menu rather than using the tab key. KDP’s pdf guide is for a Windows version of Word, I think, but I know my way around Word for Mac 2008 (WfM08) reasonably well so I knew how to carry out the necessary task even if the menus are different to those on WfM08.

The first issue I had was that the instructions state that an indent of 0.5″ is recommended. This seems incredibly high to me. My MS (=manuscript, not Microsoft!) had an indent of 0.42cm, which is the horizontal equivalent of the vertical distance of size 12 font, thus the first character of an indented paragraph is indented by an invisible cube 0.42cm wide and tall. I hope that makes sense! I decided to ignore the instructions and retain this style, as it looks aesthetic on the page. However, I am sure the 0.5″ guidance is there for a reason so I suspect I will have to go along with it down the track, if my uploaded manuscript doesn’t display properly on an e-reader (Kindle or otherwise).

The second stage was to remove all spaces between paragraphs (created by hitting the return key). The guide advises to highlight the preceding paragraph and use the paragraph sub-menu to insert blank space at the end of a paragraph. The guide advised a 10-point space, but when using a 12-point font I feel a 12-point space is appropriate so I used that. Again this may be something I need to come back to once a draft has been uploaded either to an e-reader or a program that previews how a text will look on an e-reader.

Here I got into a mess. After identifying each final paragraph of a section and going through the few steps to insert the space at the foot of that paragraph, I decided to work ‘smarter’ (so I thought) by using the copy-format icon. Mistake. Having stormed through several chapters like this, I realised that it was copying every aspect of the format down, not just the additional space element. Using an example to show what I mean: I often put the thoughts of a character in italics. Where I pasted the format down, any words in italics in the ‘paste to’ paragraph were being set to non-italic. Damn. In the end I had to go back through the entire document, correcting all these pasting errors. Several wasted hours.

When this was done I then had to go through the document and remove all the spaces between sections that I had originally created by one press of the return key, and had highlighted with a central-aligned hashtag icon (the standard blank line notation for an MS submitted to (UK) publishers/agents).

Inserting page breaks between chapters was easy enough, as was removing the headers and footers that had been used to give each page a number (header) and author name and title (footer).

Then it was on to using Word’s Heading feature for chapter titles. The instructions for this were harder to follow as they pertain to a different version of Word to mine, but I managed to find a video on Vimeo (or YouTube or somewhere) that showed me how to do it.

At this point I realised (or rather assumed) that any blank line created by hitting ‘return’ would (probably) need to be removed: not just those blank lines between sections. Again using an example to show what I mean: each chapter of my original manuscript began at line 10 on the page, about a third of the way down the (double-spaced 12-point font) page (as advised by W&A or whoever). I had created these lines by hitting ‘return’ 9 times at the start of each chapter. Now, I re-created these by adapting the methodology described above for adding 12 points of space after a section. In other words, I added blank space before the section (in this case the section being a single line chapter heading) of 108 points, being 9 lines * 12 points (for 12-point font). As before I then deleted the 9 lines of space I’d created using the first method (hitting ‘return’). Except I didn’t. If I deleted 9 of these lines it wrecked my document formatting. However, if I only deleted 8 everything was fine, so I did that. That means each chapter heading is currently preceded by a line represented by the Word formatting show icon (the one that looks like a backwards capital ‘P’). Whether that will cause me problems down the track I don’t know. I suspect I will have to come back to this later.

Font size is deemed to be irrelevant by the KDP help pdf, as readers can adjust the size of the font. The good thing about this is that I didn’t have to go through the document looking for widows and orphans: those single end lines of paragraphs that have drifted onto the start of the following page, or single start lines of paragraphs that are left behind on one page when the remainder of the paragraph drifts down onto the next page (I can’t remember which of these is a widow and which an orphan but it doesn’t matter). I’m sure Word has functionality to deal with widows and orphans, indeed I must have used it for my MS, but as I say, it doesn’t matter, as the e-reader will handle these (we hope!).

The next tasks to perform were building the ‘front matter’ of the book (title page, copyright page, dedication, preface/prologue) and the ‘table of contents’ page. I won’t go into these here as the KDP help pdf was easy enough to follow, albeit with some extra help from a Vimeo/YouTube vid specifically related to WfM08.

That’s all for now folks. I hope some of that proves useful for any self-publisher coming to this process down the track; someone who somehow manages to navigate to this tiny little page amid the galaxy of the internet (seems unlikely!).

The next step will be to begin creating a cover. This is the bit that will probably really try my patience, but the TV and lounge window are both still intact as I write. I’ll give it my best shot but hope I don’t have to bring in reinforcements as designers cost money and I want to produce this book myself, for nothing more than the cost of an ISBN. We’ll see how that goes…

I’ll now take a break from this for a day or two, and carry on preparing for teacher training in September by reading ‘Animal Farm’, ‘A Christmas Carol’ and ‘An Inspector Calls’, and getting my own ideas about those down on paper (alright, hard drive).

That was a long post so as a reward for my endeavours I might have to have a gingerbread-man-flavoured soya dessert. Pretty rock and roll this writing business eh?